3.9 26-0375 Subject: IT PSA With ImageTrend LLC From: Fire Department Recommendation: Adopt Resolution Authorizing The City Administrator To: (1) Enter Into A Professional Service Agreement With Image Trend LLC. To Replace The Oakland Fire Department's Records Management System (RMS) With A National Emergency Response Information System (NEIRS) Compliant Artificial Intelligence (AI) Powered Fire And Ems Rms Software For A Total Amount Of One Million Six Thousand Six Hundred And Fifty Nine Dollars ($1,006,659), For The Term Beginning January 1, 2026 Through December 31, 2028; And (2) Extend The Agreement For Up To Two Years In An Amount Not To Exceed Three Hundred Sixty Two Thousand Five Hundred Eighty Four Dollars ($362,584), Without Returning To City Council, For A Total Contract Amount Not To Exceed One Million Three Hundred And Sixty Nine Thousand Two Hundred And Forty Three Dollars ($1,369,243); On The February 10, 2026 Public Safety Committee Agenda - City of Oakland

Meeting: *Rules & Legislation Committee on 2026-01-22 10:30 AM

Meeting Time: January 22, 2026 at 10:30am PST

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Agenda Item

3.9 26-0375 Subject: IT PSA With ImageTrend LLC From: Fire Department Recommendation: Adopt Resolution Authorizing The City Administrator To: (1) Enter Into A Professional Service Agreement With Image Trend LLC. To Replace The Oakland Fire Department's Records Management System (RMS) With A National Emergency Response Information System (NEIRS) Compliant Artificial Intelligence (AI) Powered Fire And Ems Rms Software For A Total Amount Of One Million Six Thousand Six Hundred And Fifty Nine Dollars ($1,006,659), For The Term Beginning January 1, 2026 Through December 31, 2028; And (2) Extend The Agreement For Up To Two Years In An Amount Not To Exceed Three Hundred Sixty Two Thousand Five Hundred Eighty Four Dollars ($362,584), Without Returning To City Council, For A Total Contract Amount Not To Exceed One Million Three Hundred And Sixty Nine Thousand Two Hundred And Forty Three Dollars ($1,369,243); On The February 10, 2026 Public Safety Committee Agenda